Mastering Planning and Prioritization: Three Practical Tips for Leaders

Do you find yourself struggling with effective planning and prioritisation?

If so, you’re not alone.

In today’s fast-paced work environment, mastering these skills can be challenging, but fear not—I’m here to help you understand why we often stumble and provide three practical tips to help you finally conquer this essential leadership skill.

In this video and blog, I’m sharing three practical tips to help master this skill once and for all.

The Challenge: Timing and Cognitive Load

The crux of the issue lies not in *what* or *how* we plan, but *when* we do it. Planning and prioritization demand considerable cognitive energy, a resource that’s finite throughout the day. The common trap many fall into is starting their day by diving straight into emails, inadvertently depleting their cognitive reserves.

Our inboxes, filled with other people’s priorities, become a vortex, consuming valuable time and mental resources. When we finally turn our attention to planning, we’re often drained and face a daunting task.

Three Practical Tips to Master Prioritisation

1. Start Fresh

Tackle planning and prioritisation first thing in the morning when your mind is fresh. To avoid the email vortex, print out your weekly calendar—an old-school hack to focus on your agenda without succumbing to the demands of your inbox.

 

2. Breath

Incorporate simple breathing exercises into your routine before diving into prioritisation. This technique, often overlooked, can significantly enhance focus and clarity.

 

3. Automate to Liberate

Preserve your cognitive bandwidth for critical tasks by automating routine activities. This might involve setting up email rules or, as I do, simplifying wardrobe choices to minimise decision fatigue. The goal is to free up mental space for what truly matters.

 

In Closing

Effective leadership starts with us; it’s about understanding and optimising your cognitive resources.

By implementing these three practical tips—starting fresh, incorporating breathing exercises, and automating where possible—you’ll find yourself better equipped to navigate the challenges of planning and prioritisation.

 

Two Things To Do Right Now

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Until next time, keep looking after those you have the privilege and responsibility to lead.

Your coach,

#LeadOn